Three things to remember
- 1Keep the product text you need, and leave out names, phone numbers, addresses and payment details.
- 2After parsing, always check brand, size, price and quantity by hand.
- 3Track through three states — pre-order, not arrived, stored — instead of treating chat messages as the only record.
Prepare order text you can paste, without bringing personal data along
When copying from a group or LINE, keep only the product name, brand, size, quantity, price and source. Recipient names, mobile numbers, pickup stores, addresses, the last digits of a payment and children's names do not belong in item data.
If the original text is mixed in with a lot of chat, delete the sentences that are not about the product first. Put each product on its own line where you can — it makes checking the parsed result much easier.
Five steps to import an order from text in Minidrobe
- 1
Open text analysis on the add-item screen
Go to add an item and choose group system analysis; pick OrderPally, iPlus or another format to match your source.
- 2
Paste the cleaned-up product list
Handle one group and one source at a time — checking later is far easier than untangling several groups mixed together.
- 3
Check each line after parsing
Confirm name, brand, size, quantity and price. Text parsing is where organising starts; it should not replace checking by hand.
- 4
Apply the source and purchase state
Choose "pre-order" when shipping is not yet confirmed, and "not arrived" when it has shipped but has not turned up. Items from one group can share a source.
- 5
Check the delivery and change it to stored
Check the count, sizes and condition, and update the state once received; anything missing or wrong stays on the not-arrived list to keep tracking.
What is the minimum a group-buy record should keep?
| Field | Why record it | Suggested format |
|---|---|---|
| Source | So you know which organiser or system to chase | A fixed short name for the group or organiser |
| Item and size | So you don't discover the wrong one after it arrives | Keep the size from the label or the order |
| Purchase price | Useful later for reviewing spend and for resale | Record the item price only; note shipping separately |
| State | Separates waiting to close, in transit and received | Pre-order / not arrived / stored |
| Notes | Record anything unusual | For example out of stock, split shipment, to be resent |
Do not just open the box: four checks on arrival
Confirm after each group's delivery
- Whether the count matches the list; count multi-quantity items individually.
- Whether the brand, style, colour and size are right.
- Whether there are stains, damage or obvious flaws — photograph the evidence if needed.
- Change what arrived to stored; leave what did not on the not-arrived list rather than closing the whole group at once.
Frequently asked questions
Common questions
Can I paste a screenshot from LINE or Facebook?
This flow works on text, not screenshot OCR. Copy the product text and paste that, after removing names, phone numbers, addresses and payment details.
Is text parsing always correct?
No. Brand spellings, unusual sizes, combined items and chat phrasing can all affect the result, so check each line after parsing before filing the items properly.
What is the difference between pre-order and not arrived?
Pre-order suits items that are ordered but not yet confirmed as shipped; not arrived suits items confirmed as shipped and still in transit. Change to stored once received and checked.
Turn the method into a wardrobe you can search
The free plan holds 50 garments. Start with the one thing you most want to deal with today — there is no need to sort everything at once.